Solution · Manufacturing · IT · Regulated operations

Change control with every assessment done before the change

Change control fails quietly: an assessment skipped, an approver missed, a validation done after the fact. Ovenbird keeps the sequence the procedure defines.

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Reads the documents you already have. Writes to no customer. One afternoon to set up.

Change controlExample

We want to switch the label adhesive supplier on line 4. What's next?

Ovenbird reads the record, its history and the thread around it, then applies your document.

Asks firstDoes the label touch the product or primary packaging?Is the new supplier approved?Is this a like-for-like material?

NextClassify as a minor change (secondary packaging, like-for-like material from an approved supplier), complete the impact assessment for the labelling specification and get quality's approval before the first production run.

📘 From your process

“Changes to secondary packaging materials from approved suppliers are minor changes. A minor change requires a documented impact assessment and quality approval before implementation.”

Sounds familiar?

Assessments skippedImpact and risk done after the change.
Approvers missedFound by the auditor, not the process.
Nobody toldCommunication steps forgotten before and after.

Where it shows up

Manufacturing and pharmaMaterial, process and equipment changes: classification, impact assessment, validation, regulatory notification.
TechnologyProduction changes and configuration: risk class, peer review, rollback plan, the communication the change window requires.
Healthcare administrationChanges to scheduling rules, forms or systems that affect patient flow: who assesses, who approves, who is told.
LogisticsRoute, depot and system changes: customer impact assessment and the notice the contracts require.
Financial servicesProcess and policy changes with compliance review and the record the regulator expects.

What changes

Classification by the ruleMinor, major or critical from the procedure's criteria, with the deciding fact asked first.
Assessments before approvalImpact, risk and validation steps required at their stage, with the evidence named.
Approvers namedWho must sign for this class of change, in order, as the next step.
Communication not forgottenWho must be told before and after the change, from the document.
The procedure stays accurateDeviations and repeated questions become proposed edits, with the changes behind them.

How it works

1
Point it at the documents you have
Confluence, Google Docs, Notion or a web page. No rewriting; Ovenbird reads the live version and shows which one it followed.
2
People ask on the work in front of them
In Slack, on the web or from the record: the one next step, the fact it depends on asked first, the paragraph quoted.
3
Corrections and training come from the same page
Every "this is wrong" becomes a proposed edit. Every procedure becomes a short course with refreshers and records.

Built for

Quality or change managerEvery change with the sequence evidenced.
Engineering and IT leadsClassification by the rule, approvals named.
ComplianceThe record the regulator expects.

What a pilot measures

Changes with complete assessmentsShare of changes with every required assessment evidenced before implementation.
Unapproved changesChanges found implemented without the required approval.
Cycle time by classDays from request to implementation for minor and major changes.

Agreed before the pilot. Reported after 90 days, before and after.

Questions buyers ask

Does Ovenbird implement or block changes?

No. It guides the owner through the documented sequence and says what is missing. Implementation and approval stay with the team and its systems.

Can it tell a minor change from a major one?

It applies the criteria written in your procedure to the facts it asks for. If the criteria are ambiguous, it says so and that ambiguity becomes a proposed edit.

Works with Jira change requests · Confluence and Google Docs change procedures · Slack · GitHub pull requests for software changes.

See it on one of your own documents

Paste a link to a procedure. The next step and the course exist the same minute.